Job Description
We are seeking an organized and detail-oriented Administrative Executive to join our team. This role will be responsible for efficiently managing various administrative tasks to ensure the smooth operation of our organization. The ideal candidate should have excellent communication skills, be proficient in handling different communication channels, and possess strong organizational abilities.
Key Responsibilities
- Receive, process, and manage communication channels such as email, phone calls, and physical mail.
- Collaborate with the CEO's Office and accounting department to handle incoming invoices, prepare purchase orders, and facilitate approval processes.
- Collaborate with the CEO’s Office and accounting department to submit expenses reimbursement.
- Assist in event organization by ordering materials and coordinating meeting spaces.
- Arrange meeting rooms as required, ensuring they are properly set up for meetings and events.
- Support the management team in various administrative functions and projects.
- Coordinate travel arrangements and accommodation for staff when required.
- Monitor and manage office supplies inventory, placing orders when needed.
- Maintain the functionality of office equipment, and initiate requests for new equipment and supplies when necessary.
- Assist in the onboarding process for new employees, including preparing necessary documentation, access passes, dictionaries and coordinating orientation activities.
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